Data Processing Agreement



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Data Processing Agreement KUBUS BV

This Data Processing Agreement (“Agreement“) forms part of the contract for the BIMcollab® Services as laid out in the “BIMCOLLAB BUSINESS AGREEMENT“, between the end-user (hereafter the “Company”) and KUBUS BV (hereafter the “Data Processor”), together as the “Parties”.


(A) The Company acts as a Data Controller.

(B) The Company wishes to subcontract certain Services, which imply the processing of personal data, to the Data Processor.

(C) The Parties seek to implement a data processing agreement that complies with the require-ments of the current legal framework in relation to data processing and with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

(D) The Parties wish to lay down their rights and obligations.


1. Definitions and Interpretation

1.1 Unless otherwise defined herein, capitalized terms and expressions used in this Agreement shall have the following meaning:

1.1.1 "Agreement" means this Data Processing Agreement and all Schedules;

1.1.2 "Company Personal Data" means any Personal Data Processed by a Contracted Processor on behalf of Company pursuant to or in connection with the Principal Agreement;

1.1.3 "Contracted Processor" means a Subprocessor;

1.1.4 "Data Protection Laws" means EU Data Protection Laws and, to the extent applicable, the data protection or privacy laws of any other country;

1.1.5 "EEA" means the European Economic Area;

1.1.6 "EU Data Protection Laws" means EU Directive 95/46/EC, as transposed into domestic legis-lation of each Member State and as amended, replaced or superseded from time to time, including by the GDPR and laws implementing or supplementing the GDPR;

1.1.7 "GDPR" means EU General Data Protection Regulation 2016/679;

1.1.8 "Data Transfer" means: a transfer of Company Personal Data from the Company to a Contracted Processor; or an onward transfer of Company Personal Data from a Contracted Processor to a Subcon-tracted Processor, or between two establishments of a Contracted Processor, in each case, where such transfer would be prohibited by Data Protection Laws (or by the terms of data transfer agreements put in place to address the data transfer restrictions of Data Protection Laws);

1.1.9 "Services" means the BIMcollab® services the Company provides.

1.1.10 "Subprocessor" means any person appointed by or on behalf of Processor to process Per-sonal Data on behalf of the Company in connection with the Agreement. 

1.2 The terms, "Commission", "Controller", "Data Subject", "Member State", "Personal Data", "Per-sonal Data Breach", "Processing" and "Supervisory Authority" shall have the same meaning as in the GDPR, and their cognate terms shall be construed accordingly.

2. Processing of Company Personal Data

2.1 Processor shall: 

2.1.1 comply with all applicable Data Protection Laws in the Processing of Company Personal Data; and 

2.1.2 not Process Company Personal Data other than on the relevant Company’s documented in-structions. 

2.2 The Company instructs Processor to process Company Personal Data in line with the Data Processing Details as described in Appendix A of this agreement. 

2.3 Both Processor and Company will comply with all laws, rules and regulations applicable to it and binding on it in the performance of this Agreement, including the GDPR.

3. Processor Personnel

3.1 Processor shall take reasonable steps to ensure the reliability of any employee, agent or contractor of any Contracted Processor who may have access to the Company Personal Data, ensuring in each case that access is strictly limited to those individuals who need to know / access the rele-vant Company Personal Data, as strictly necessary for the purposes of the Principal Agreement, and to comply with Applicable Laws in the context of that individual's duties to the Contracted Processor, ensuring that all such individuals are subject to confidentiality undertakings or pro-fessional or statutory obligations of confidentiality. 

4. Security 

4.1 Taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of Processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons, Processor shall in relation to the Company Personal Data implement appropriate technical and organizational measures to ensure a level of security appro-priate to that risk, including, as appropriate, the measures referred to in Article 32(1) of the GDPR. 

4.2 In assessing the appropriate level of security, Processor shall take account in particular of the risks that are presented by Processing, in particular from a Personal Data Breach. 

5. Subprocessing

5.1 Processor  is entitled to use Subprocessors, but currently has no Subprocessors appointed. The Processor shall, by written agreement with any Subprocessor, ensure that any processing of Personal Data carried out by Subprocessors shall be subject to the same obligations and limitations as those imposed on the Processor according to this Agreement.

6. Data Subject Rights

6.1 Taking into account the nature of the Processing, Processor shall assist the Company by im-plementing appropriate technical and organisational measures, insofar as this is possible, for the fulfilment of the Company obligations, as reasonably understood by Company, to respond to requests to exercise Data subject rights under the Data Protection Laws. 

6.2 Processor shall: 

6.2.1 promptly notify Company if it receives a request from a Data Subject under any Data Protec-tion Law in respect of Company Personal Data; and 

6.2.2 ensure that it does not respond to that request except on the documented instructions of Company or as required by Applicable Laws to which the Processor is subject, in which case Pro-cessor shall to the extent permitted by Applicable Laws inform Company of that legal require-ment before the Contracted Processor responds to the request. 

7. Personal Data Breach

7.1 Processor shall notify Company without undue delay upon Processor becoming aware of a Personal Data Breach affecting Company Personal Data, providing Company with sufficient in-formation to allow the Company to meet any obligations to report or inform Data Subjects of the Personal Data Breach under the Data Protection Laws. 

7.2 Processor shall co-operate with the Company and take reasonable commercial steps as are directed by Company to assist in the investigation, mitigation and remediation of each such Per-sonal Data Breach. 

8. Data Protection Impact Assessment and Prior Consultation

8.1 Processor shall provide reasonable assistance to the Company with any data protection impact assessments, and prior consultations with Supervising Authorities or other competent data pri-vacy authorities, which Company reasonably considers to be required by article 35 or 36 of the GDPR or equivalent provisions of any other Data Protection Law, in each case solely in relation to Processing of Company Personal Data by, and taking into account the nature of the Pro-cessing and information available to, the Contracted Processors. 

9. Deletion or return of Company Personal Data 

9.1 Subject to this section 9 Processor shall promptly and in any event within 10 business days of the date of cessation of any Services involving the Processing of Company Personal Data (the "Cessation Date"), delete and procure the deletion of all copies of those Company Personal Data. 

9.2 Processor shall provide written certification to Company that it has fully complied with this section 9 within 10 business days of the Cessation Date. 

10. Audit rights 

10.1 Subject to this section 10, Processor shall upon Controller’s written request and on at least 30 days’ notice to the Processor, make available to the Company on request all information nec-essary to demonstrate compliance with this Agreement, and shall allow for and contribute to audits, including inspections, by the Company or an auditor mandated by the Company in relation to the Processing of the Company Personal Data by the Contracted Processors. 

10.2 Information and audit rights of the Company only arise under section 10.1 to the extent that the Agreement does not otherwise give them information and audit rights meeting the relevant requirements of Data Protection Law. 

11. Data Transfer 

11.1 The Processor may not transfer or authorize the transfer of Data to countries outside the EU and/or the European Economic Area (EEA) without the prior written consent of the Company. If personal data processed under this Agreement is transferred from a country within the European Economic Area to a country outside the European Economic Area, the Parties shall ensure that the personal data are adequately protected. To achieve this, the Parties shall, unless agreed oth-erwise, rely on EU approved standard contractual clauses for the transfer of personal data. 

12. General Terms 

12.1 Confidentiality. Each Party must keep this Agreement and information it receives about the other Party and its business in connection with this Agreement (“Confidential Information”) con-fidential and must not use or disclose that Confidential Information without the prior written consent of the other Party except to the extent that:  (a) disclosure is required by law;  (b) the relevant information is already in the public domain. 

12.2 Notices. All notices and communications given under this Agreement must be in writing and will be delivered personally, sent by post or sent by email to the address or email address set out in the heading of this Agreement at such other address as notified from time to time by the Par-ties changing address. 

13. Governing Law and Jurisdiction 

13.1 This Agreement is governed by the laws of The Netherlands. 

13.2 Any dispute arising in connection with this Agreement, which the Parties will not be able to resolve amicably, will be submitted to the exclusive jurisdiction of the courts of The Netherlands.

IN WITNESS WHEREOF, this Agreement is entered into with effect from the date on entering the usage of the BIMcollab® Services.

15-06-2022 KUBUS BV

Appendix A: Data Processing Details

Subject matter of processing
Any Company Personal Data that is processed during the usage of the BIMcollab® Services.

Duration of the processing
The term of any relevant Contract or Service Agreement related to the usage of the BIMcollab® Services until the Cessation Date.

Nature and purpose of the processing
Processor will process Company Personal Data for the purposes of providing the agreed upon Services to the Company and in accordance with this Agreement. The nature of processing consists of the computing and storage of the Company Personal Data as communicated by or initiated by Company itself.

Type of Personal Data
Processor processes only general personal data as communicated by Company (e.g. name, email address) that is necessary to provide the Services to Company. Processor only processes other personal data when Company itself initiates the processing through the usage of the BIMcollab® Services.

Categories of Data Subjects
Data Subjects include the individuals whom data is provided to Processor through Company, e.g. personnel of Company or (personnel of) clients of Company.