How to Automate BIM Issue Tracking for Faster Coordination 

In BIM coordination, tracking issues is one of the most critical steps. When it’s handled manually, things can fall apart fast. Emails go unanswered. Spreadsheets become outdated. Feedback gets lost in chat threads. And before you know it, the same unresolved issues show up again, this time during construction, when they’re harder and more expensive to fix. 

This is where automation makes a real difference. 

Let’s take a closer look at how automated issue tracking works, why it makes BIM coordination faster and more reliable, and how you can integrate it into your workflow, without needing to change everything overnight. 

Automation doesn’t mean doing less thinking. It means eliminating the admin between problem and solution. At its core, automated issue tracking means managing design and coordination problems inside the tools your team already uses. Instead of jumping between modelling platforms, spreadsheets, and inboxes, automation keeps everything connected, from detection to resolution. 

A good system lets you: 

• Log an issue directly from a clash or design inconsistency. 

• Link it to a specific model element or viewpoint. 

• Assign it to the right team or person with a due date. 

• Track progress without switching platforms or chasing updates. 

Behind the scenes, this process is usually powered by BCF (BIM Collaboration Format): a widely supported format that allows issues to move seamlessly between platforms like Revit, Navisworks, and Archicad, keeping full context and history intact. Learn how clash detection and issue management work hand-in-hand—not in silos.

BIM coordination involves a lot of moving parts. And the more people, models, and deadlines in play, the harder it becomes to keep track of who’s doing what. When issue tracking is handled manually, delays become inevitable. 

Here’s what automation improves: 

• Less Admin: No more copying screenshots into emails or updating separate trackers. Logging, syncing, and updating all happen automatically in the background. 

• Nothing Gets Lost: Every issue is assigned, visible, and traceable in one central system. No more forgotten follow-ups or duplicate problems. 

• Clear Model Context: Comments and updates stay linked to the geometry they reference. Everyone knows what the issue is, and what it impacts. 

• Built-In Accountability: Each issue has a clear owner, deadline, and status. No more chasing people or wondering who’s responsible. 

• Project-Wide Visibility: Dashboards give BIM Managers and Coordinators real-time insight into open issues, blockers, and team progress, making it easier to plan and prioritise. See how teams handle visibility and coordination at scale.

If you’re ready to move away from manual tracking, choosing the right platform is key. A smart issue tracking system should make your process feel effortless. Here’s what matters most: 

• Seamless Integration with Your Modelling Tools: You shouldn’t need to jump between tools. The system should work right inside platforms like Revit, Archicad, or Navisworks. 

With BIMcollab Nexus, issues can be created, updated, and tracked directly inside your design tools (via BCF Managers), without interrupting your workflow. 

• Model-Linked Issues: Context matters. A vague description buried in an email isn’t enough. You need screenshots, views, and model links.  

Nexus automatically captures viewpoints, geometry references, and comments, so there’s no confusion about what needs fixing. 

• A Clear, Central Dashboard: All issues should live in one place, with real-time updates on status, ownership, and priority. 

Nexus gives you a shared, centralised issue dashboard—keeping teams aligned and project leads in control. 

• Smart Sync and Notifications: The system should keep itself up to date and alert the right people when something changes.  

With Nexus, changes sync automatically, and notifications go out when issues are assigned, resolved, or updated. 

• Traceability and Ownership: Every issue needs a clear owner, a deadline, and a record of what’s been done. 

Nexus gives you full traceability: who raised it, what’s changed, who resolved it, and when.